The iCloud Usage Policy from TechRepublic Premium defines the practices and behaviors organization representatives must follow when using any Apple iCloud account to execute organization services, process organization data, or access or store organization information. Whether organization representatives access Apple iCloud services — including file storage capabilities — using an organization-provided, organization-reimbursed or personal iCloud account, all representatives must abide by this policy’s terms in order to safeguard the organization’s equipment, systems and data from unauthorized access.

The policy’s purpose is to define proper practices for using Apple iCloud services whenever accessing, connecting to or otherwise interacting with organization systems, services, data and resources.

The iCloud Usage Policy includes details about adopting practices designed to protect the organization’s information and systems from unauthorized access, use, dissemination and corruption. These details include never use Apple iCloud for any illegal activity or purpose, no personal iCloud accounts on organization equipment, no organization information stored within personal iCloud accounts, iCloud two-factor authentication is required, passcodes and passwords are required on devices accessing organization iCloud accounts, no “nesting” cloud file-storage service directories, no device sharing when organization iCloud accounts are present, and more.

In addition, the policy includes specifics about maintaining and monitoring policy compliance, what constitutes a violation of this policy, and a section for employees or representatives to sign, confirming they acknowledge they have received and read a copy of the form.

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